Note: The smooth running of the competition is your responsibility.
It's important to please keep a check on the programme times and liaise throughout with all other officials.
- Meet with the Host Co-Ordinator and Head Judge to discuss any special requirements regarding the running of the programme or judging of any categories.
- Receive instructions from Co-Ordinator as to whether you are to check judging sheets for signatures, signing of corrections/alterations, correct numbers of placings etc, before handing to the Scrutineer.
- Check for any scratchings and/or late entries and advise the Head Judge.
- Ensure Scrutineer/s is advised of any assessments taking place.
- Provide a box for the Armchair judges sheets.
- Check that judges’ boards have pens, programmes etc and that sheets are in the correct order.
- Liaise with the DJ and MC to ensure the smooth running of the programme.
- Advise competitors of any special requirements and run through rules.
- Hand out numbers and certificates, if any.
- Together with the Head Judge, check dress code requirements, especially where assessments are taking place.
- Check that the dance floor is clean and free of debris throughout the competition.
- Watch for any judge with an arm raised. This could occur for a range of reasons. E.g., an unsuitable song, debris on the floor or audience behaviour.
- Collect any medications from dancers.
- Check that numbers are secure at the end of each dance, replace pins where needed.
- Dispatch runners when Head Judge indicates that judging is completed.
- Advise the MC when dancers may leave the floor.
- Ensure podiums are in place.
- Assist trophy presenter/s with the correct presentation of awards.
- Ensure all sheets are safely put away and at the end of the night and /or hand to your club Secretary or President for copying.
- Music must be from the current Nationals song list.
- Where possible, ensure that songs used by a section over the last couple of years are not repeated for that section.
- When heats are being danced, ensure all heats in a section have songs of similar length, tempo and speed so that no competitor will be disadvantaged.
- Ensure the DJ and the Floor Manager are provided with the music list. The DJ, at least a few days before hand so he can organise the music.
- Confidentiality is essential.
- Check all entrants are current financial members and, if inter-club competition, that the entry is signed by member’s Secretary or President, authorising entry.
- Check entry forms for spelling, ages and if being assessed.
- Collate entries into sections.
- Copy sufficient judges sheets, scrutineer’s sheets and assessment sheets.
- Ensure there is an adequate supply of programmes for the tables.
- Advise the Association Head Judge and Association Secretary of any partnerships seeking assessment. Include the place, time and date of assessment and all assessing judges’ names.
- Sort judging sheets onto judges’ boards in programme order. Write in club, section, date, judge’s number, and competitor numbers where possible.
- Supply judges with pens and a copy of the programme.
- Sort Competitors numbers and certificates (if using); check for any scratchings and/or late entries and advise the Co-Ordinator/Floor Manager/Head Judge.
- After the competition, arrange for all sheets to be copied and sent to the National Head Judge.
Note - Armchair sheets go directly to the Head Judge. A judge may request a set of sheets be sent to them, this is fine.
- Check with Co-Ordinator/Floor Manager as to any special requirements/rules in regard to the competition process.
- Check with Club Co-Ordinator or Floor Manager to see if you are to check judging sheets for signatures and alterations before sending to scrutineers.
- Make sure you give any special instructions to the judging team. It is important that they are comfortable with the programme and know what is expected of them in regard to special sections.
- Signal to the Floor Manager that a section’s judging is complete so he/she can instruct the runners.
- Keep a note of anything unusual that happens effecting judging, e.g. music is stopped and re-started, music jumps, crowd disturbance etc, to pass on to the Association Head Judge.
- Position yourself close to the Floor Manager while the competition is in progress.
- Take instructions from the Floor Manager.
- Relay any messages from the Head Judge or judges to the Floor Manager.
- Have sheets correct way up and hand to Floor Manager one by one for checking. Pass Armchair sheets straight to Scrutineers or place in box provided.
- Never rush a judge if by chance they are still working on their sheet. Stand clear until the judge has finished.
IF AT ANY TIME YOU HAVE ANY CONCERNS OR QUERIES PLEASE REFER TO THE EXECUTIVE PAGE FOR CONTACT NUMBERS AND DO NOT HESTITATE TO CALL